1.Letter head
letter head is located at the very top, there is usually a company name, address, telephone number, fax number and email address.
letter head is located at the very top, there is usually a company name, address, telephone number, fax number and email address.
2.Date
Date contains the date, month and year of the letter was made. The format of writing the date on the letter may be positioned on the left or right of a letter. In writing the date on the letter there are several versions, namely British American Style.
Date contains the date, month and year of the letter was made. The format of writing the date on the letter may be positioned on the left or right of a letter. In writing the date on the letter there are several versions, namely British American Style.
·
In British Style, literary
forms beginning with the day, month, and year as well as the writing of the date that we use, for
example 15
Oktober,2012.
·
In the American style, the
form of writing dates in this format begins with the month, day, year as
above sample letter is Oktober
15,2012.
3.Reference
The use of reference aimed at archiving
or documentation indicating
the letters sent and letters received.
Example.The format of writing a reference to the respondents was: 'Your Ref: GNDRM/222/12.
Example.The format of writing a reference to the respondents was: 'Your Ref: GNDRM/222/12.
GNDMR:
shows the name of the office where the office.
222: is the
registration number.
12: shows
the year
4.Inside Address
Inside address contains the name and address of the destination,
located at the top left of a letter
after the date
5.Subject
Subject
to the letter is a title or purpose of the letter was made. Position of the subject should be under the salutation.
6.Salutation
Salutation is a greeting to begin
writing a letter.
To write greeting usually includes the word "Dear" after the name of the destination
To write greeting usually includes the word "Dear" after the name of the destination
-In the British style, is only
permitted to use punctuation comma (,).
Example: Dear Mr Jokowi,
Example: Dear Mr Jokowi,
- In the American style, using only punctuation colon (:).
Example: Dear Mr. Ahok :
Example: Dear Mr. Ahok :
7.Body Of The Letter
This section describes the contents of the letter in the form of discussion of the intent and purpose of this
letter is made. To write the contents of this letter should be written clearly using appropriate language so that the language can
be understood by the recipient .
the letter consisted of
three paragraphs, namely:
1. foreword addressed to
the person reading the letter.
2. content that is the
intent of the letter made.
3. closing remarks gave
greetings to the readers.
8.Complimentary Close
This section describes the contents of the letter in the form of discussion of the intent and purpose of this
letter is made. To write the contents of this letter should be written clearly using appropriate language so that the language can
be understood by the recipient
·
British style : Truly yours,Faithfully
yours,Sincerely yours,Respectfully yours,Cordially yours.
·
American style : Yours truly,Yours
faithfully,Yours sincerely,Yours respectfully,Yours cordially
9.Signature
Is a signature of the sender of the letter. Positioned on the right bottom, or can also be
positioned on the bottom left the cover after writing expressions.
Usually use black or blue ink.
10.Enclosure
Writing Enclosure or attachments to help authors or recipients to identify and examine the
completeness of the
included attachments.
If the attachments are incomplete or not in accordance with written, easy to control,
Enclosure written on the bottom left of the letter. Here is an example of writing in a letter enclosure : ENC: 3 pieces.
If the attachments are incomplete or not in accordance with written, easy to control,
Enclosure written on the bottom left of the letter. Here is an example of writing in a letter enclosure : ENC: 3 pieces.
-
In
addition to the parts of the letter above, there are also other parts of the
letter are included into the Business English Letter writing format such as
postscript (PS), Carbon copy notation (CC), and Enclosure
a.
Initials
Postcript or initials called
password, which is a code name or abbreviation nama.Inisial identifier or
password placed on the bottom left below the effluent before the CC.
b.
Carbon
Copy Notation
Carbon
Copy Notation merged when there is a copy of a letter sent also to other recipient and considered necessary to know the problems presented in the letter.
In his writings, carbon copy Notation can be truncated to “cc” a punctuation mark followed by a colon (J, if a copy of the letter sent to more than one person , in the name of the copy of the letter being removed (use )punctuation comma (,) for each person.
In his writings, carbon copy Notation can be truncated to “cc” a punctuation mark followed by a colon (J, if a copy of the letter sent to more than one person , in the name of the copy of the letter being removed (use )punctuation comma (,) for each person.
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